Recruitment Coordinator

Dubai, United Arab Emirates | VPAFA | Full-time

The job purpose of the Recruitment Coordinator is to ensure the smooth function of the recruitment activities, onboarding, and compensation and benefits administration.
To handle all Recruitment administration aspects, systems, and records of the recruitment process and to maintain the standards with regards to the recruitment and selection of quality AUE faculty and administration staff to the University standards.
  • Reporting to: Director of Human Resources
  • Total Package: Range from (AED) 5,000 per/month.
Minimum Qualifications and Experience
  • Master’s or Bachelor’s degree in HR, Business Management or a related field from an accredited university.
  • A minimum of 3 years’ experience in Recruitment, Selection and employee onboarding.
  • Hands-on experience working with Recruitment tools, Linkedin, and other Job Portals.
  • Experience in Talent Acquisition, Recruitment and Onboarding Process
  • Extensive knowledge of effective recruitment practices and techniques
  • Excellent planning and organizational skills are required
  • Excellent interpersonal and communications skills
  • Good presentation skills and public relations
  • CIPD Level 3 or SHRP - CP Certified would be beneficial.


Essential Functions

  • Developing job descriptions and person specifications, posting job advertisements, checking application forms, screening, shortlisting, interviewing, and selecting candidates.
  • Develop a pipeline of qualified candidates for future employment
  • Monitor recruitment requirements for each college and department and update the recruitment plan
  • Liaise with Heads of Colleges and departments regarding the open position and the candidates' status and meet their needs within tight timelines related to advertising, screening, selection, assessment.
  • Review and screen applications and candidates following selection criteria and only suitable candidates are selected for the interview stage.
  • Facilitate the interview and selection process; conduct reference checks for all recommended candidates
  • Document and review the results of interviews, ensuring adherence to University standards, including the maintenance of candidate’s database records, and correspondence of the Recruitment Application process
  • Handle all recruitment-related communication and respond to queries and applications to adverts appropriately and in good time.
  • Ensure all recruitment requests are approved, and all related documents are available
  • Identify the financial compensation for new hires/prospective candidates in compliance with established policies and procedures.
  • Prepare salary for recommended candidates to hire based on the salary scale and submit for approval
  • Prepare employment offers and contracts for faculty and administrative staff
  • Ensure candidates have the appropriate credentials documents such as degrees, transcript, promotion letters, and other documents required for the clearance process and visa process
  • Coordinate with the Public Relations Office in arranging required documents for security clearance
  • Coordinate with HR Officers for arranging flight and hotel bookings for candidates visits to the UAE and new hires
  • Coordinate with the HR Officers to prepare the onboarding plan, orientation, website Profile, Photo and welcome announcement for new hires
  • Provide information and assistance to new hires on HR and work-related issues
  • Ensuring all required documents for hiring purposes are available for the employee file and validating documents in the employee hard copy file and the online portal HRMS.
  • Maintain proper records for expenses related to recruitment such as job boards, travel expenses, hotel booking, …etc.
  • 20. Provide reports/statistical/analytical information to Management on different matters related to talent acquisition, recruitment and faculty qualifications…etc
  • 21. Assist in preparing reports for CHEDS (Center for Higher Education Data and Statistics) and other special reports for the colleges and the departments as and when needed.
  • 22. Assist the Payroll Division with needed reports for Payroll