Minimum Qualifications and Experience

• Master’s or Bachelor’s degree in HR, Business Management or a related field from an accredited university A minimum of 3 years’ experience in Oberations, employee Relations, performance monitoring and employee counseling.
• Hands on experience working with HR system.
• Knowledge of UAE Labour Law and practices.
• Professional HR certifications are a plus

• Proficiency in Arabic is mandatory

Job Description

• Maintain up-to-date job descriptions for all employees, and ensure they are issued and signed by all new joiners.
• Contacts employees for visa and passport, application renewals, and cancellation
• Oversee the faculty and administrative staff orientation schedule and maintain records of attendance and orientation checklist.
• Assist new joiners with on-boarding procedures, liaising with Software Development, ITD, and Facility Management to create new accounts and emails, and arrange office space setup.
• Arrange trips/travel itineraries/flight and hotel bookings for new recruits, visitors, guests, and other university events and visits.
• Prepare welcome onboard announcement templates for all new hires
• Setup new employee files and follow the employee file checklist, ensure all necessary documents are available for the employee file and validating documents, and follow up with missing documents.
• Oversee insurance requirements for the employees, including addition and deletion of members, and follow up with the insurance company for medical claims and reimbursements.
• Conduct regular HR employee files, reports missing documents, and follow up with concerned faculty and staff.
• Prepare reports for CHEDS and other special reports/statistical/analytical information to Management on different matters.
• Organize employee-related activities, including Admin Day, Faculty Day, Birthday parties, and other related events for staff and faculty.
• Provide employee services like employee letters, leave calculation, information, and assistance on HR and work-related issues, etc.
• Identifying training needs for different departments, contacting training providers for training and development needs of the staff, following up with staff members to complete necessary training and workshops, and maintaining up-to-date reports.
• Follow up with department and staff to complete the performance evaluation, including probationary report, issue confirmation letters, and maintain up-to-date reports.
• Conduct Benchmarking for best practices related to human resources policies and procedures and amend them as and when requested.
• Verify the leave applications and balance for faculty and staff.
• Ensuring all faculty and administrative staff records are updated in HRIS System, Shared folder, and as hardcopies in employee personal files.
• Provide employee services like employee letters, leave calculations, etc.
• Coordinating with various companies for staff discounts and benefits.
• Maintaining proper records for suppliers like travel agents and hotel reservation teams.
• Assisting the Payroll Division with needed reports for Payroll
• Maintains confidentiality and privacy of the documents recorded
• Any other additional tasks as assigned

Location: American University in the Emirates (AUE), Dubai International Academic City
Salary: 8,000 per month (based on experience)

To Apply: Interested candidates are requested to submit their updated CV with the job title mentioned in the subject line of the email

About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.