College Coordinator

Dubai, United Arab Emirates | Administrative & Financial Affairs | Full-time

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Job purpose

This position of College Coordinator / Administrative Assistant serves as important administrative support, handling all the issues for the students, faculty members, Academic Administrators, and the Dean.

  • Total Package: Range from (AED) 5,000- 6,000 per/month.

Qualifications & Education

  • A bachelor's degree in any field.

Experience

  • 1 - 3 years’ experience in an administrative role

 Skills / Training / Knowledge

  • Excellent communication skills
  • Ability to work under pressure and meet deadlines
  • Ability to tactfully and politely deal with difficult customer situations
  • Appreciation of cultural diversity
  • Fluent in Arabic and English language skills

Job Responsibilities

  • Point of contact in college for faculty, staff and students
  • Receives incoming visitors and phone calls and responds to requests.
  • Provide administrative support for the daily business of the college
  • Explains programs and services, and advises and assists faculty and staff in relation to college policies and procedures.
  • Prepares correspondence, presentations, reports, agendas, background materials and minutes.
  • Assist new students for interviews related to admission and registration
  • Arrange required facilities and support for the indoor and outdoor college activities
  • Maintains files and manages information of both student and faculty and ensures strict confidentiality of the college records
  • Handling Final Grade HandOver and Incomplete Exams
  • Organizes and schedules meetings and appointments, notifying attendees of location and time.
  • Attend meetings, distribute agenda prior to the meeting, take effective and accurate minutes of the meeting, and share meeting minutes to all participants
  • Accountable for the smooth running of the office, with all administrative responsibilities and tasks
  • To manage the Share Folder and Work Space
  • Other related responsibilities as per the instructions of the Dean or the Vice President for Administration and Financial Affairs